Build one comparable record
Collect current pricing, service scope, contract term, renewal dates, fees, and delivery expectations. Compare suppliers against the same needs rather than headline prices alone.
- Note minimum orders and delivery charges.
- Compare product specifications and substitutions.
- Record commercial assumptions requiring confirmation.
Review the operating impact
A lower price may come with more waste, inconsistent quality, or additional labor. Use actual receiving and service experience to understand the total impact.
- Track late or incomplete deliveries.
- Record quality and credit-resolution issues.
- Include ordering and receiving effort.
Prepare questions for advisers
Commercial review is preparation for a decision. Have qualified counsel evaluate legal obligations and an accountant review material financial implications.
- List notice periods and renewal questions.
- Ask how price changes are communicated.
- Document unresolved issues before agreeing to a change.
Give the next step an owner and a review date.
Use this guide to structure a team conversation. Document the assumptions, choose a focused action, and revisit the result.
Explore restaurant calculatorsEducational operating guidance. Adapt the process to your restaurant and review professional matters with the relevant qualified advisers.